Adobe Bluffs Educational Foundation Meeting Notes
(10/10/2022 6:00pm-7:15pm Zoom and Seth Camhi’s house)
Attendees
Jenny Tomlin, Angie, Jen Chen, Paloma, Christine, Annie, Erin, Mrs. Peterson, Ms. Sheikh, Mr. Figone, Julie, Megan, Seth, Sheila, Olivia, Cindy, Shannon, Abby, Elyse, Clara, Angel, Razelene
September Meeting Minutes Approval – Olivia motioned to approve, Jen C. seconded, all approved
President’s Report (Jenny)
Approved funding items:
Hopscotch stencil is being purchased. Hopscotch measurements will be done to make hopscotches look similar.
CPR Training: approved up to $800 in anticipation of 25 people signing up; only need about $400 for 12 people who signed up.
Second Step Program:
There were 3 questions on the teachers’ survey, 9 teachers responded, 100% used it on a regular basis and made it a part of their curriculum for close to 200 students.
The district decided to fund the program for every school within the school district so the Foundation will not need to use funds for the program.
Principal Report (Mrs. Peterson)
No updates
Brainstorm any other on campus ideas to add to the Silent Auction
Teacher Report (Ms. Sheikh/Mr. Figone)
Ms. Sheikh: Thanks for replenishing the equipment baskets.
Teachers who filled out the form were able to get playground equipment.
Lots of kids are playing with the new equipment.
Follow up was sent to Jenny for a couple of teachers who still need to fill out equipment form.
Jenny T: has more playground balls- kick balls, basketballs
Mr. Figone: sent out Silent Auction document for teachers. Waiting to hear back and will send out.
Classroom Donation Contest (Christine, Peggy, Erin, Annie)
Classroom donation contest (donut party) update:
Christine: The last 2 weeks of September donut party contest was a huge success!
Top 2 class winners:
From K-2nd grade: Mrs. Curry’s class (80% donations)
From 3rd-5th grade: Mr. Figone’s class (46% donations)
Annie & Erin- great marketing and communication and thanks Jen for pulling up spreadsheets constantly
Small Events- Photoshoot (Shannon)
Photo session recap:
It was a great success!
A total of 16 families participated ($2,000)
Each family received multiple digital photos
Be Strong-A-Thon/Jog-A-Thon (Sheila/Seth)
Be Strong-A-Thon/Jog-A-Thon update:
The Foundation can choose in person or virtual. We can earn 65% or 70%.
Jenny T.: On-site Jog-A-Thon vs. virtual Strong-A-Thon:
Vote: The Foundation voted for an on-site Jog-A-Thon fundraiser instead of a virtual Be Strong-A-Thon (all approved on 10/10/22).
Jog-A-Thon Date:
Will be held in the last weeks of March
Will be held on a Friday at the end of the day
Jenny T.: Potential dates- 3/20-3/31
We’ll reconfigure with Mr. Figone and Mrs. Peterson.
Silent Auction (Julie/Megan)
Silent Auction update: If volunteered on Sign Up Genius, email Juile/Megan
Amazing response this year: received many donations, including generous donations. Thank you, Jenny, for sending out marketing- got a lot of parent response (small business/jewelry donations)
Food vendors are being finalized:
Baskin Robbins- will do ice cream
We will have 2 food vendors.
Food will be from 5-5:30pm.
Foundation discussed ways to keep children entertained: Legos, kids raffle, art, possible outdoor movie theater screen
Stacey Leathersich (voice coach) with her trio: will be singing holiday songs.
Need to figure out timing and placement of events
Jenny T: Julie/Megan have the kids raffle items already. Target donated $50. Smart and Final donated $250. Erin will help with the kids' raffle.
Parliamentarian/Bylaw (Paloma)
Foundation discussed:
Tracking of donations (event volunteers, cash donations)
Paloma: Addressed Foundation’s financial secretary spreadsheet used for tracking donations
Current spreadsheet tracks donations well
Foundation suggested and discussed:
A campaign for overall Foundation goals for the school year and ways to communicate with families