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February 2023 Meeting Minutes

Adobe Bluffs Educational Foundation Meeting Notes

(2/13/2022 6:04pm-6:52pm Zoom and Julie Peecha-Gonzales' house)

Attendees

  • Jenny Tomlin, Jen Chen, Annie, Erin, Ms. Sheikh, Mr. Figone, Julie, Megan, Seth, Sheila, Olivia, Cindy, Sharon, Shannon, Elyse, Angel, Razelene, Jen V.

  • January Meeting Minutes Approval – Olivia motioned to approve, Sharron seconded, all approved

President’s Report (Jenny T.)

  • Teacher Pizza Lunch Recap (Silent Auction)

  • Foundation hosted the Teacher Pizza Lunch one on one. Kids absolutely adored it.

  • WIX renews 2/23/2023 - $324 to $384 per year (Renewal is going up to $384 per year)

  • Foundation’s main platform/hosted website to push out social media and gather money for events

  • If Foundation wants to explore, there are other options (ex. another foundation uses Cheddar Up).

  • New Logo (Ball Wall Painting, Signage on MPR, Ideas?)

  • New Adobe Bluffs Raven logo was released on Spirit Wear website

  • Poway Unified hired a graphic artist for the entire school district

  • Adobe Bluffs was one of the first schools to use them to create our school logo

  • Signage on MPR: Foundation was asked to create some signage to go with the new Raven logo that will go where the Aztec used to be; Foundation to vote on signage

  • The Foundation also paid for the Blue Ribbon that went up in the MPR.

  • Jenny went to the same vendor and asked if our school can get the same circle, same size, same everything and install the logo. Costs about $1,200 and will be done in 2 weeks

  • Other creative idea suggestions

  • Foundation can ask other schools that have a marquee and look into that

  • Angel: Marisella was thinking about re-doing some of the areas that have Aztec on it.

  • AmazonSmile Ends 2/20/2023 (Amazon will instead donate to their own charities of choice)

  • Amazon will provide a one-time donation equivalent to 3 months of what was earned in 2022

  • Jen Chen- Foundation received about a couple hundred dollars a year

  • Purchased Outdoor Lighting $65

  • Outdoor lighting was purchased for the dance that can be used for future events.

  • For Silent Auction, the Foundation rented handheld flood lights for the dark outdoor cafeteria area.

  • Silent Auction Roles - Class Baskets, Teacher Experiences, Mega Prize, Kids Raffle, Food Trucks

  • Megan will continue as Silent Auction Chair; would love to find a Silent Auction Co-Chair

  • Looking for Leads who are needed to manage these categories:

  • Class Baskets- (send emails for itemized list of what’s in basket to come up with a value)

  • Teacher Experience- (teachers enter into Google Sheets. Lead enters into website)

  • Mega Prize & Communication-

  • Jenny recommends Disneyland. Lead who runs Mega Prize to explore options

  • Elyse has a possible contact for codes

  • Friends of the Foundation sponsorship discussed

  • Mega Prize Lead to also do communications- team will help out

  • Kids Raffle- Shannon (2 people at kids raffle). Need 10-15 items: could be retail, $20 each. Jenny already has 5 items for the kids raffle. If you have items, give to Jenny to store.

  • Food Trucks- (make certain to reach out to vendors regarding timing, insurance, etc.)

  • If anyone would like to step up, let Jenny know. Jenny can fill in as needed.

  • VOTE - $1,500 for P.E. Equipment

  • Mrs. Sanseverino provided a very detailed list of PE Equipment. There are different things she wants to teach students (ex. Pickleball) depending on dexterity and skill level of grades.

  • Olivia monitored to approve, Julie seconded, all approved (2/13/2023)

  • VOTE - $1,200 for School Logo Signage (on outside MPR)

  • School logo signage cost will cover labor production and installation of fully fabricated sign that will be adhered to drywall. It will cover the outside of MPR where the old Aztec used to be.

  • Signage will mirror the Blue Ribbon circle the Foundation purchased for the MPR but will be the new school logo; it will be visible from the street.

  • Megan monitored to approve, Shannon seconded, all approved (2/13/2023)

  • Recruiting 2023-2024

  • Discussed board roles, current members, and possible openings for next school year 2023-2024

  • Board roles-

  • President- Jenny

  • Immediate Past President, Blog- Angie

  • Membership- Christine out of membership, Peggy will remain, Angie may help out

  • Treasurer- Jen Chen stepping down (role- sync bank account to Excel spreadsheet, see where money goes; work on own time)

  • Secretary - Razelene

  • Marketing- Annie (Erin wants to try something new)

  • Small Events Chair, Kids Raffle-Shannon (welcome back picnic, ?holiday photoshoot TBD)

  • Jog-A-Thon- Julie agreed to help out. Sheila, Seth, Julie

  • Dance Co-Chairs- Sharon, Olivia, Cindy

  • Webmaster, Graphic Artist- Rebecca

  • Yearbook- Abby and Jenny L. (Jenny L. to recruit internally with those who have helped out on the yearbook when term is done.)