On September 12, 2022, the Adobe Bluffs Educational Foundation voted to approve the August 2022 meeting minutes. Minutes are as follows:
Adobe Bluffs Educational Foundation Meeting Notes
(08/08/2022 6:00pm-7:06pm Zoom and Jenny Tomlin's house)
Attendees
Jenny Tomlin, Jennifer Chen, Christine, Annie, Mrs. Peterson, Ms. Sheikh, Mr. Figone, Shannon, Julie, Megan, Seth, Sheila, Sharon, Rebecca, Clara, Angel, Elyse, Razelene
June Meeting Minutes Approval – Annie motioned to approve, Julie seconded, all approved
President’s Report (Jenny)
Welcome and Introductions
Virtual funding votes were approved in July for the school year
The Foundation will provide: Teacher salaries, professional Zoom, health supplies (Christine motioned to approve, Seth seconded, majority approved 7/22/22):
$66,781/year Teacher Salaries: PE, Music, 2 Impact Teachers paid out twice a year with 50% ($33,390) due in October
$150/year Professional Zoom: allows 100 participants, 5GB cloud storage
$500 Health Supplies: for our school’s Health office to replenish supplies (Health office only receives $100 from the district for the entire school for supplies)
$500 Mulch and Weeding: The Foundation will provide school garden improvements (Julie motioned to approve, Sheila seconded, majority approved 7/31/22)
A message board was donated by the 5th Grade class: communications and flyers will be placed in front
A welcome guide about PTA/Foundation is being created by the PTA/Foundation presidents to help with general questions from families
Back to School Night- Tuesday, August 16, 2022- Will love additional volunteers!
8:00-9:00 am TK and Kindergarten Meet & Greet (Angel and Jenny will cover TK/K)
Event is for both parents and students.
Students will meet in our Kindergarten playground with our noon duty team members while parents are able to focus on learning about our school (125 TK/K parents)
5:30-6:10 pm 1st- 2nd grade Back to School Night in classrooms (parents/guardians only)
6:15-6:55 pm 3rd- 5th grade Back to School Night in classrooms (parents/guardians only)
Initial Ask: Angel and Jenny will talk more to Mrs. Peterson regarding details
Proceeds from Initial Ask Campaign will help bring in additional funds
Christine is working hard on initial asks
Christine and Rebecca will design FoundatIon flyer (We have a Mandarin translator)
Principal Report (Mrs. Peterson)
A lot of great things are going on campus! Numbers are growing
Moving into the bungalows: The Foundation gave a generous donation to revitalize the bungalow areas!
Counselor who was 3 days a week, now initialed to 4-5 days a week
Entitled to another TOSA (Teacher on Special Assignment):
The TOSA is like a Vice Principal role but more of a mentor/teacher liaison support person leader.
The new position for Poway TOSA will be half-time and shared with 2 different schools.
The half-time TOSA (non-Mandarin) will help whenever the principal is not on campus and work with teachers, PBIS, some discipline calls to parents, with office team, enrollment
Ms. Julie Le is currently our full time TOSA, primarily Mandarin TOSA, who also supports the whole school and does everything a lead teacher does.
The following have been approved:
New carpeting for all the classrooms, backpack cart, hooks along rails, video camera for bungalow site safety, reinforcement of floors, roofing and awning, 5 new teachers on campus (not new to teaching but new to our site)
Changed a few procedures for this year:
TK/K Orientation Meet and Greet: kids experience the playground while parents meet teachers
Teachers will hold Back to School Night on campus a day before school starts (parents only)
First day of school: parents are allowed on campus to walk their child to their classroom without checking in, but not on the second day (will have protocols for check-ins on day 2)
We will be taking over the Arts attack room: art supplies will be moved Tuesday so the teacher can get settled in
Voluntary Donations requested for Teacher supplies for classrooms:
Teachers have requested for a more efficient way to ask for donations for classroom supplies.
If parents can donate to help create more consistency in goods for what teachers need, it can help alleviate some of the storage issues so teachers aren’t inundated with boxes of the same supplies and they can receive funds to cover other supplies they need.
Each teacher will announce to parents whether Venmo, check/cash donations
Donations from families are voluntary and not a requirement.
Teacher Report (Mr. Figone/Ms. Sheikh)
Moving things in the bungalows
Discussed Back to School Night
Regarding classroom supply asks: The Foundation asked teachers to keep Foundation/PTA updated to see how they can help make classroom supply asks efficient for all teachers.
Financials/Reserves (Jennifer Chen)
A yearly summary of all income is put together from all the fundraising programs completed and all expenses to help file taxes, which provides a snapshot year after year of how we are doing.
Total donations (from families, corporate asks, amazon smile)- $47,500: a huge amount compared to previous 2 years; had incomes of $28,000 from just our donor pool
Last school year, our goal was $117,000. We had $127,000 in revenue
Silent Auction ($21K), Strong-a-Thon/Jog-a-Thon ($40K) were huge last year
Small events did well: Bingo $2700, Family Portrait sessions $1200
We are spending; currently at a deficit of $30,000:
Jenny T.: With our virtual votes already voted upon during the year, we are at a deficit of about $30K; deficits are mainly teachers’ salaries
With First Ask and Silent Auction, we will regain that deficit
For the initial ask, we asked for $150/per student for the Foundation
If we have lots of community building events, show parents what has been provided, and communicate all the amazing things done for our children, this will help with our Asks
Potential asks for: CPR, Epi training, PE equipment, anything else needed is anticipated
Jenny T. and Jennifer have set next year’s goal at $125,000 with a $135,000 internal stretch goal
Events (Shannon)
Welcome Back Picnic- Friday Sept 2nd (Joint PTA/Foundation effort)
Volunteers: The more volunteers the better!
Table for names and grades and a table sponsored by PTA/Foundation for general questions
Mrs. Peterson will be taped to a wall
We will have a DJ, pizza, Mexican food, Kona Ice- (secured Flippin Pizza & Big Boys Taco Cart)
Adobe spirit wear will be sold. Raven wear will not be sold but will be sold online
Photo Session- Sunday, Sept 25th
Photographer Christian volunteered to take photos again this year; logistics will be discussed
Spots fill up fast. Hoping for 2 photographers or see if current photographer wants to do a second day: Contact Shannon if anyone else knows photographers interested
100% of proceeds go back to Adobe Bluffs
Silent Auction (Julie/Megan)
We started our asks: Outpost & Gimminy Kids have already donated; Julie is handling Surf Soccer Club
Working on a sponsor- reached out to last year’s sponsor
Working to see who wants to donate to our MEGA prize this year:
Had lots of success with Disneyland tickets; raised quite a bit of money
This year, thinking of doing Universal and maybe Harry Potter
If anyone knows any businesses that will support the Silent Auction, let Julie and Megan know so they don’t get duplicate asks (ex. retail/restaurant gift cards, kids camps, beauty parlors, companies interested in getting a new client)
Next meeting: Monday, September 12th
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