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January 2023 Meeting Minutes

Adobe Bluffs Educational Foundation Meeting Notes

(1/9/2022 6:00pm-6:35pm Zoom)


  • Jenny Tomlin, Jen Chen, Paloma, Annie, Mrs. Peterson, Ms. Sheikh, Mr. Figone, Julie, Megan, Seth, Sheila, Olivia, Cindy, Sharon, Clara, Angel, Razelene

  • December Meeting Minutes Approval – Jen Chen motioned to approve, Sheila seconded, all approved

President’s Report (Jenny)

  • December meeting- discussed Gift Card Vote and Silent Auction

  • Working on Second Ask:

  • Jen pulled spreadsheets and updated who has paid thus far.

  • Second Ask reminders will be sent out to parents and guardians. About 5-6 people are needed to help load envelopes to send out (takes 1 hour max). Email will be sent about stuffing envelopes.

  • $3,100 AB Teacher/ Staff Gift Cards:

  • Spent $3,100 (Pre-approved $3,000 on 12/12/2022):

  • Included the main custodian, Jozelle, to bring it to $3,100. Jozelle is an amazing hard worker; she does so much for us on Foundation and there are many items that she purchases that she needs for the school.

  • Gift cards were purchased the day after the vote.

  • $675.85 Recess Enrichment Program:

  • Mrs. LeMaster and Ms. Simuong came up with a wish list of recess enrichment equipment (close to $750-$800 in expenses).

  • Jenny received the wish list and purchased a little over $675 worth of items on Amazon.

  • Pre-approved $500 on 12/12/2022.

  • Waiting on 1 more item, then can deliver items to the school

  • Mrs. LeMaster is also the TOSA at Turtleback Elementary. They have already implemented Recess Enrichment and it’s been a positive program at their school.

  • Silent Auction Teacher Time Scheduling:

  • End of January and early February

  • Teacher Pizza Lunch Winner: Foundation will order pizzas and teachers have a one-on-one lunch and get to enjoy pizza, a cookie, and a beverage with that one student.

  • Recruiting for the 2023-2024 School Year:

  • February 2023- Recruitment meeting:

  • For those interested to come and learn more about the Foundation and our various roles

  • To get some new faces and new fresh ideas onto our board

  • If you know anybody that may be interested, let Jenny know so she can reach out to them. (Angie has already put Jenny in touch with somebody and Jenny reached out to let them know that we’d love to have them come and learn more about the Foundation.)

  • 30 minutes will be added prior to February meeting to give everybody an insight to all the different roles that make up the Foundation

  • Olivia suggested a potluck to help the host with food and drinks for interested new members

Principal Report (Mrs. Peterson)

  • Had a wonderful short meeting with teachers:

  • Voted for 5 day a week full-time certificate and they were extremely grateful

  • Recess Enrichment Program:

  • Wanted to focus on non-competitive play at recess and lunch and provide other options for students (e.g., dance, chalk, board games, etc.).

  • We have gone full steam ahead because of the Foundation’s support

  • We have a ton of supplies that Mrs. LeMaster listed for all the teachers so they know what to expect as we start rotating some of these.

  • Lunar New Year:

  • Lunar New Year celebration is on Friday, January 20th. A save the date was sent out.

  • Not going to have the celebration as part of a Thursday gathering this year

  • We had so many families, teachers, and students who really thought it could stand on its own and wanted it to stand on its own. It is student driven and our students and faculty will perform.

  • Instead of one day, there are a lot of activities throughout the month leading up to Lunar New Year, with the culmination of everyone all being together.

Teacher Report (Ms. Sheikh/Mr. Figone)

  • Ms. Sheikh: Teachers were sent a link with all the Silent Auction winners and communication was made about reaching out to families within the next few weeks.

  • Jenny requested for a friendly email reminder to reach out to teachers regarding:

  • Scheduling Pizza Time: Work with staff on a date for teacher pizza lunch with the winners.

  • Amazon Gift Cards: teachers can add the gift card to their personal accounts to make school purchases from teacher wish lists.

  • Ms. Sheikh and Mr. Figone will email teachers to make sure information about the Foundation purchased gift cards are included in the weekly email to parents/guardians; emails will mention what teachers plan to use the gift cards for.

  • Mr. Figone: Received an email from Mrs. LeMaster that mentioned the donation the Foundation gave towards the activities at recess covered almost all of their materials.

  • Jenny: Foundation Agenda/Meeting Minutes for teachers:

  • For teachers who would like to see the agenda and the minutes, feel free to forward the email with the agenda to this meeting and the December minutes to staff and send it out if they want to attend.

  • The Foundation does not have closed meetings. Anybody is welcome to join our meeting and add anything to our agenda. We’re happy to have anybody, specifically staff. We love to hear from our teachers.

Financials/Reserves (Jen Chen)

  • Total income in December was a little over $23,000

  • Bulk of that was the Silent Auction and the raffle with $2,000 coming from corporate match.

  • Expense side:

  • Biggest expense was Gift Cards for Teachers/Staff at $3,100

  • Total expenses were $4,800 (includes some of the remaining Silent Auction expenses, some for recess equipment, and a little bit left over from the audio equipment)

  • Total of balance on all our bank accounts right now is a little over $62,000